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A board room is a meeting space where key decision makers gather and take decisions that will shape the company’s future. In order to be effective the room has to be well-designed and equipped with the right technology to support collaboration in decision-making as well as communication between members.
A well-designed meeting space puts functionality, comfort, and the needs of its users first. A comprehensive audio-visual system is required to support a variety of meetings, from small groups to large stakeholder and C suite gatherings. It should also represent the brand, with a look that reflects its values and business objectives.
The best boardrooms are designed with a clear goal of collaboration and communication. This means having enough seating for everyone in attendance, making sure that everyone is in a straight line of sight, and encouraging an open and lively discussion throughout the meeting. It is important to give attendees a variety of choices to express their thoughts. This can be done by using a whiteboard or video conference software.
It is also important to encourage transparency by distributing relevant information ahead of every meeting, for example, financial reports and performance metrics. In addition, encouraging a variety of views in meetings through actively listening, rather than taking one’s view as correct, leads to a more thorough decision-making. These discussions are typically facilitated through software for boards, which offers online meeting tools, communication channels, and secure storage for documents shared by the group.